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Project Support Administrative Assistant

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Job Ref:

Recruitment timetable



GatenbySanderson is a leading provider of talent solutions to the public and not for profit sectors in the UK & Ireland. Established in 2002, it is the largest provider of Executive Recruitment services to Local and Central Government, Health, Education, Not for Profit and the broader public sector.

We have a fantastic opportunity to join our Executive Search business as Project Assistant.  Working with our close-knit team of Project Co-ordinators you’ll be supporting the delivery of our most high-profile executive recruitment projects.

What you’ll do:

Project Co-ordination & General Office Assistance

♦Support Project Coordinators with all aspects of co-ordination, including:

Leading on pack production, ensuring quality is always checked by colleagues

Supporting with requesting and chasing of references

Chasing client agreement forms

Set up roles to go live on websites

Supporting with elements of diary management and meeting schedules

♦Support with printing of CVs and applications as requested

♦Support the office with ordering of stationary and kitchen requirements

♦Ensure that the office is kept presentable always, requesting that colleagues keep kitchen and communal areas clean and tidy as appropriate

♦Provide support for Interim Leadership team (IL) & Leadership & Talent Consulting teams (LTC) as requested.

♦Act as first point of contact for phones/switchboard.

♦Support with CRM data input as required

Candidate and Client Experience

♦Support candidates with the application process and system navigation where appropriate

♦Ensure that you are the first point of contact for all telephone queries for the team and help the Leadership & Talent Consulting (LTC) support team with answering incoming calls directed to the main office switchboard.

♦Booking meeting rooms across the offices, as required and ensuring parties are updated with confirmation.

♦Take responsibility for answering phone calls and greeting candidates and clients as appropriate – ensuring rooms have all the right equipment and refreshments; these should be cleared after each meeting.

The skills and experience you’ll bring:

♦Ability to communicate effectively with clarity, confidence and accuracy in writing and over the phone internally and externally.

♦Understand the importance of successful administrative support in a dynamic business function.

♦Experience and ability to develop administrative procedures and processes and being prepared to challenge if you spot something that could be improved.

♦Good writing and message-taking skills and a robust understanding of online customer management systems portal.

♦Ability to work with multiple team members at one time; prioritising, balancing and communicating constantly with regards to changing and conflicting requirements.

♦Ability to self-assess and set personal goals.

If this sounds like the role for you – we’d love to hear from you! We encourage applications from everyone. We're actively building diverse teams to reflect our society, and an inclusive environment where we can all thrive.

Please contact Chantelle Harris for an exploratory conversation about the role: / 07384 460191

Salary: £17,000 – 19,000 plus benefits.

Closing date: Monday 25th November

Apply now at:




How To Apply

To apply for this role, please submit an up to date copy of your CV, along with a Supporting Statement that addresses the criteria set out in the person specification, using examples to demonstrate how you meet the essential requirements. Please provide your home, work, mobile and email contact details and let us know of any dates when you are not available or where you may have difficulty with the indicative timetable. You should also provide the names, positions, organisations and contact details for two referees, one of whom should be your current or most recent employer. If you do not wish us to approach your referees without your prior permission, please state this clearly.

Once you have submitted your application, you will receive an automated email to confirm that you have applied. If you do not receive this email, please make contact with GatenbySanderson.